ZiaraOfficial travel, made easy

For public bodies, NGOs and companies · Kenya first

Official travel, made easy.

Plan, approve, travel, report. Ziara does the remembering, the chasing and the first drafts, so five minutes is always enough.

See it work Talk to us Start free for up to 3 people →
Ask ZiaraSay what you need. It prepares; you decide.
Spent 1,250 on a taxi to the venue today, no receipt.
Ready to record it on your Thika trip. Confirm below; nothing is saved until you do.
ProposedDeclare a cash expense, no receipt
TRV/EVT/2026/0152 · Interference investigation, Thika
AmountKES 1,250
CategoryTransport · no receipt
Nothing has been saved yet · ZOP-7KQ2M9
Ziara prepares; you decide. It never approves, signs, books, spends or submits. Nothing is saved until you confirm.

Said once, on the way back from Thika. Ziara heard it, matched the trip and proposed the record. Nothing is saved until Omondi confirms.

Say it, it does the restSpeak or type; Ziara proposes, you confirm.
Rules are settings, not codeNotice periods, approvers, votes, delegation, trips abroad.
Works on a slow connectionOffline capture on low-cost Android phones; syncs when back online.
One account, every deviceWeb, iPhone and Android; sign in with your organisation's account.

Why Ziara

A trip is a dozen small tasks spread over weeks.

The request and its budget. The approval. The imprest, the vehicle, the ticket. Receipts kept in a pocket. The back-to-office report that is owed before the next trip can be approved. The return, and the refund. Today they live in email, paper and WhatsApp, and every one of them waits on someone remembering.

The cost is time and timing. Busy people were never the problem. Ziara carries the sequence: it drafts the request with the right rates, routes it to the right approver, nudges at the right moment, captures the trip as it happens, drafts the report from what was captured, and sends the accepted report to the people your rules name.

See it work · sixty seconds

Three moments from one week at a public body.

Real screens from the Ziara app. Tap a step, or let it play.

Ask ZiaraSay what you need. It prepares; you decide.
Tap and speak “Spent 1,250 on a taxi, no receipt.” “Plan Kisumu in three weeks with Kamau.” Or type it…
OR START WITH Ziara prepares; you decide. It never approves, signs, books, spends or submits. Nothing is saved until you confirm.
Start free with your own team Every screen above is from the Ziara app. Three people are free for as long as you like.

Use cases

What changes, for whom.

Six situations Ziara was built around, as they happen today and as they happen with Ziara. The figures that prove them come from your own pilot, measured from a baseline on day one.

Public body · field officer

Three days in Thika, and the report writes itself down.

Today

Omondi inspects transmitters for a regulator. The request took a morning of forms; the imprest came late; receipts went into a pocket; the back-to-office report waited three weeks, and his next trip could not be approved until it was filed.

With Ziara

He says the trip in a sentence and Ziara drafts the request with the right subsistence rates. Each evening a thirty-second voice note and a photo of the receipt go in. On the way back he dictates the findings; the report and the expense return arrive drafted, he confirms, and his director has them the morning after.

What changes

  • A request in five minutes instead of a morning, with the budget built up from the organisation’s own rates
  • Receipts and evidence captured on the day, so the return is complete when the trip ends
  • The report filed in days, not weeks, so the next trip is never blocked and the refund comes sooner

Try it in the sixty-second demo above: “Say it, it does the rest” and “Report on the way to the airport”.

FRI 9 OCT · THIKA, DAY 2 OF 3 OO

Good evening, Omondi. Welcome back.

Four things tonight, about 11 minutes. Your Machakos report is drafted and waiting, and you’re ahead of last month.
ON A TRIP · DAY 2 OF 3 Approved
Interference investigation, Thika Thu 8 – Sat 10 Oct · with Muthoni Njeri
Office vehicle KCK 512JFrom Head Office, Nairobi · 07:30
Booked

Omondi’s evening: four things, about eleven minutes, lined up by Ziara.

What Ziara covers

Four moments, one record.

Every trip is one record from the first sentence to the closed return, on the web and on the phone.

Plan

Say the trip in a sentence. Ziara drafts the request.

  • Budget built up from the organisation's own rates: subsistence by grade and days, transport, other costs; the total is the proposed budget
  • Trips abroad: international per-diem bands, airfare, visas, insurance, in US dollars and charged to the vote in local currency
  • Strategic alignment, activity codes and notice periods checked before anything is sent

Approve

The right person, with the rules in view.

  • Supervisor review, director approval with signature; the accounting officer for trips abroad
  • Blocks that explain themselves: outstanding reports, leave clashes, vote balance, staffing, notice
  • Delegation of authority with guards; a fast-track lane for urgent trips, with the reason on the record

Travel

Thirty seconds an evening, and the trip writes itself down.

  • Voice check-ins, photos and documents as evidence; WhatsApp for people without the app
  • Receipts scanned and read, every field reviewable; cash without a receipt declared, never estimated
  • Travel desk: tickets, vehicles and accommodation arranged and recorded against the request

Report

Dictate it. Review it. Send it as Word or PDF.

  • Back-to-office report and expense return drafted from the trip; the organisation's own template
  • Accepted reports distributed by rule: the division, the head of department, finance, action owners
  • Return closure by finance with a reconciliation reference; audit exports; the activity log

How Ziara works for you

Ziara prepares. People decide.

Ziara is one assistant per person, built from five specialists: a trip planner, a travel desk agent, a reporter, a controller and an analyst. Each works only through named tools, for the person it serves, and every action is attributed in the activity log.

Never approves · signs · books · spends · submits
Proposes, then waitsEverything it prepares arrives as a card with an operation id. It is saved only when a person confirms, and a receipt records who, when and what.
Never estimates an amountRates come from your tables; receipts are read and reviewed; cash without a receipt is declared by the traveller and marked as such.
Speak or type, English or SwahiliThe words appear as they are heard and can be corrected before anything happens. Recording works offline; the transcript follows when the phone is back online.
Names the ruleEvery block, nudge and reminder says which rule applies and who in your organisation can change it.
As much or as little as you allowThree levels, set per organisation: drafts only; drafts and reminders to travellers; polite chasing of approvals and weekly summaries for leaders.
Software, and says soZiara uses AI models to transcribe speech, read receipts and draft text. Everything they produce is marked as prepared by Ziara, and none of it decides anything. People approve, sign, book, spend and submit.

For public bodies

Built for the way government travels.

Circulars, votes, accounting officers, audit. Ziara was designed inside that world first, and configured, never customised.

Rules are settings

Notice periods, approvers per directorate, subsistence rates by grade and city, international bands, fast-track policy, distribution lists: all in Rules & access, changed by your administrator, with every change logged.

Votes and build-ups

Every request carries a line-by-line budget and the vote it draws on. Approvers see the balance beside the request; commitments stop a vote falling below what is already promised.

Trips abroad

Twenty-one days' notice by default, a clearance reference, a per-person build-up in US dollars from your own rate circular, and approval by the accounting officer after the director's review.

Audit, from the first sentence

Operation ids and receipts on every save, a six-step lifecycle on every request, signatures on approvals, honest delivery statuses on every distributed copy, and exports for the auditor.

Your identity, your data

Sign in with the organisation's own directory; roles map to your structure. Data protection to Kenya's Data Protection Act, with retention and deletion you set and a hosting choice agreed in the contract.

Phones people already have

A small, data-light app that runs on low-cost Android phones and works offline; WhatsApp and SMS for staff who never install it; the same account and plan on the web.

How public bodies adopt Ziara

An annual contract per organisation, priced per active person, with a pilot first: one directorate, your real rules and rates loaded from your circular, a baseline recorded on day one, and the change measured from there. No purchase screens appear in the apps for contract customers.

Contact details for demonstrations and pilots are added before launch.

Watch the sixty-second demo

Proof

Four habits, measured from day one.

No testimonials yet, by choice. Each pilot records a baseline before anyone changes behaviour, and the Executive overview shows the change since. Results appear here when they are real.

PlanningDays requested ahead

How far before departure a trip is requested. Earlier requests mean cheaper fares, pooled vehicles and fewer surprises for the travel desk.

UrgencyShare of trips fast-tracked

Urgent trips happen; a falling share means planning is working. Every fast-track carries its reason and its approver.

ReportingDays to file a report

From return to a filed back-to-office report. Drafted reports, ready to confirm, turn weeks into days.

QualityReport quality

Rated by the reviewer: findings, recommendations and next actions that someone can act on.

Spend and time out of office are reported alongside, by directorate, activity and period, with the same numbers available as bars, trend, share or table and exportable as CSV.

For NGOs, companies and small teams

Start free. Grow when you are ready.

The same product, self-serve. Create a workspace, invite your people, and the first three are free for as long as you like. Paid plans are priced in US dollars per person per month, start with a 30-day free trial, and cost the same on the web as in the app stores. Payment details are taken at sign-up: card, M-Pesa or bank transfer.

  • Budgets tracked in your own currency, with a US-dollar view
  • Ziara drafts reports on Team; Ask Ziara, the travel desk and the executive overview on Business
  • One plan per workspace, however it was bought; only the admin ever sees prices
See plans and sign up

Get the app

On the phone, where travel happens.

Android first, then iPhone, in step with the pilot. Sign in with the same account as on the web; your trips, reports and reminders are already there.

Google Play · from the pilot App Store · from the pilot

Prefer no app at all? Evening check-ins, receipts and voice notes also work on WhatsApp, and the drafted report arrives the morning after.

Store listings go live with the pilot; links are added here then.